August Meeting Minutes
Aug 27, 2012 16:03:20 GMT
Post by Deleted on Aug 27, 2012 16:03:20 GMT
SECTION 47
CSS MEETING MINUTES
SATURDAY 18TH AUGUST 2012/SD 98.0818
Voting Members Present:
Section Admiral Paul Drew, Site CO
Fleet Admiral Karynn McCormick, Site XO
Fleet Admiral Magellan Lin, Site SO
Vice Admiral Steven Smith, Site Recruitment Officer
Rear Admiral Sonak Reckus, Site Biographies/Commendations Officer
Commodore Carl Torek, Site Ranks Officer
Captain Will Jamison, Site Trivia Officer
Non-Voting Members Present:
None
Apologises:
None
Admirals Lin and Reckus left before the conclusion of the meeting.
Admiral Drew called the meeting to order at 19:13 BST
Prior to addressing the agenda, Admiral Drew updated the CSS on recent events that had happened on the site. There was a brief discussion about those events and then it was agreed to resume normal business.
One: Recruitment of New Members
[From the Agenda] Following recent conversations on the CSS mailing several suggestions have been made that could increase the recruitment activities of the site and aid retention of members.
The main ideas suggested are:
• Shared advertising with other Star Trek web sites
• Joining more webrings/banner exchanges
• Developing the use of social media
• Recruiting incentive for existing members
• Making a profile on Star Trek.com
There was general agreement amongst the CSS that more needed to be done in regards to the recruitment of new members. Commodore Torek and Captain Jamison had submitted several proposals to CSS, which had been discussed and expanded on at length by the other CSS over the mailing list. Eventually after further discussion, the following actions were agreed:
Admiral Smith is to create a specific sub board for shared advertising with other Star Trek and RPG sites, Admiral Smith will also take the lead in contacting other sites offering to share advertising with assistance from several other CSS members. It was also suggested that a stats page be reintroduced to the site. Admiral Drew took an action to investigate this.
Admiral Smith took an action to research appropriate webrings and submit the Section 47 site for inclusion. It was agreed that a voting page will again be introduced.
There was some discussion on the use of social media, with Admiral Smith suggesting that links to the S47 Twitter and Facebook accounts be displayed on site. There was agreement to this, and Admiral Smith took an action to further develop the use of social media in the site. Captain Jamison is developing Youtube videos to advertise the site and it was agreed he should continue to do this. It was suggested that the social media feeds could give details of promotions, trivia scores and other information related to the weekly activities in the site.
It was also suggested that each month a ship be selected to be a focus point on the feeds, in an attempt to aid recruitment for that ship. It was suggested that the Fleet CO should be consulted as to which ships could benefit most from such exposure.
Next CSS moved on to discuss incentives for members recruiting new members to the site. It was suggested by Admiral Drew that trivia points be awarded to any member who recruits a friend to the site who goes on to become a fully active member with at least one month service. There was some discussion as to the number of trivia points to be awarded, with the final agreement being that 20 points would be suitable. It was highlighted that to judge if a member was active would require a review of several areas of the site, and it was agreed that this activity would fall under the Site Second Officer to supervise. A vote was then called by Admiral Drew to authorise the introduction of a scheme to award trivia points for recruiting active members. The results were as follows:
Ayes: 7
Nays: 0
Result: Motion Passed
Finally, there was a discussion on the process for awarding the Section 47 Site Award. It was agreed that a new judge should be recruited to assist Admiral Smith in awarding the medals, and the Admiral took an action to advertise such a position as open to the membership. There was also agreement that Admiral Smith should create a Star Trek.Com profile to further advertise the site.
Two: Retention of Members
[From the Agenda] Several suggestions have also been developed on the CSS mailing list for the retention of members, these ideas are:
• Improving the RPG elements of the site through such methods as:
o Simmer of the Month
o Fan fiction
o Monthly Star Trek short story topic and award
o Resuming “Ship of the Month”
o Academy Medals
• Resuming Length of Service Awards
As CSS became to discuss this item, it became readily apparent that there were existing problems with the Fleet that needed to be addressed prior to introducing new schemes to improve activity. Admiral Drew took the action to speak with the Fleet CO to ensure that Fleet Reports are promptly delivered and that everything is being done to ensure that COs themselves are active. CSS would like to remind all COs that monthly reports must be submitted during the last week of each month and that this is a requirement of commanding a ship in Section 47. Failure to submit reports can lead to a CO being relieved of their command.
As it was felt that CO activity and ship reports were important issues to address, it was agreed that CSS would table further discussion until Admiral Drew had spoken with the Fleet CO.
Three: Trivia Improvements
[From the Agenda] The Trivia element of the site has been identified by CSS as a unique feature of the site that should be further developed. Suggestions include:
• Introducing new trivia ranks above Commander First Class
• Trivia Player of the Month
• Rank Point Changes
It was noted by the Trivia Officer that recent intake of trivia submissions had increased and that the previous sets of trivia questions had proved very popular with members. It was widely agreed that trying different style of questions was a good thing to do and CSS gave full encouragement and support to the Trivia Officer to continue to do this.
However, as time was starting to press on, it was agreed that a full discussion of Trivia merited more time than what CSS had remaining so it was agreed to table the discussion until the next meeting.
Four: Selection of a new Personnel Officer
The position of Personnel Officer is currently vacant, CSS will discuss the candidates and if possible select a new Personnel Officer.
Several candidates had submitted themselves for consideration as Personnel Officer. There was a very lengthy discussion on the merits of each candidate and what they could bring to the role. Eventually a consensus was reached by a majority of the CSS for one candidate and a vote was called to appoint Commodore Matthew Reynolds as Personnel Officer. The results were as follows:
Ayes: 4
Nays: 1
Abstain: 2
Result: Motion passed, Commodore Reynolds will assume the duties of Personnel Officer upon release of the minutes, vacating the position of Chief Justice which will now be advertised as open.
Promotions, Commendations and Command Assignments
Five: Nomination for departing Section Admiral Stacey Jackson to receive the Roddenberry Star
Admiral Jackson has been nominated for the Roddenberry Star for her service to Section 47 as Section Admiral.
There was some discussion on the extraordinary work that SA Jackson had carried out while serving as Section Admiral and several CSS members expressed admiration for her dedication to the site. The vote result was as follows:
Ayes: 4
Nays: 1
Abstain: 2
Six: Nomination for departed Personnel Officer Commodore Matthew Reynolds to receive the Roddenberry Star
There was a discussion on Commodore Reynolds service to Section 47 as Personnel Officer previously, and also of his service to CSS as a whole. The vote was as follows:
Ayes: 5
Abstain: 2
Before the meeting broke up there was a suggestion made by Admiral Drew and Commodore Torek for some small changes to the proboard structure which was agreed by the CSS and implemented by Commodore Torek.
Admiral Drew then closed the meeting at 22:00 BST
Minutes written and submitted by Section Admiral Paul Drew.
CSS MEETING MINUTES
SATURDAY 18TH AUGUST 2012/SD 98.0818
Voting Members Present:
Section Admiral Paul Drew, Site CO
Fleet Admiral Karynn McCormick, Site XO
Fleet Admiral Magellan Lin, Site SO
Vice Admiral Steven Smith, Site Recruitment Officer
Rear Admiral Sonak Reckus, Site Biographies/Commendations Officer
Commodore Carl Torek, Site Ranks Officer
Captain Will Jamison, Site Trivia Officer
Non-Voting Members Present:
None
Apologises:
None
Admirals Lin and Reckus left before the conclusion of the meeting.
Admiral Drew called the meeting to order at 19:13 BST
Prior to addressing the agenda, Admiral Drew updated the CSS on recent events that had happened on the site. There was a brief discussion about those events and then it was agreed to resume normal business.
One: Recruitment of New Members
[From the Agenda] Following recent conversations on the CSS mailing several suggestions have been made that could increase the recruitment activities of the site and aid retention of members.
The main ideas suggested are:
• Shared advertising with other Star Trek web sites
• Joining more webrings/banner exchanges
• Developing the use of social media
• Recruiting incentive for existing members
• Making a profile on Star Trek.com
There was general agreement amongst the CSS that more needed to be done in regards to the recruitment of new members. Commodore Torek and Captain Jamison had submitted several proposals to CSS, which had been discussed and expanded on at length by the other CSS over the mailing list. Eventually after further discussion, the following actions were agreed:
Admiral Smith is to create a specific sub board for shared advertising with other Star Trek and RPG sites, Admiral Smith will also take the lead in contacting other sites offering to share advertising with assistance from several other CSS members. It was also suggested that a stats page be reintroduced to the site. Admiral Drew took an action to investigate this.
Admiral Smith took an action to research appropriate webrings and submit the Section 47 site for inclusion. It was agreed that a voting page will again be introduced.
There was some discussion on the use of social media, with Admiral Smith suggesting that links to the S47 Twitter and Facebook accounts be displayed on site. There was agreement to this, and Admiral Smith took an action to further develop the use of social media in the site. Captain Jamison is developing Youtube videos to advertise the site and it was agreed he should continue to do this. It was suggested that the social media feeds could give details of promotions, trivia scores and other information related to the weekly activities in the site.
It was also suggested that each month a ship be selected to be a focus point on the feeds, in an attempt to aid recruitment for that ship. It was suggested that the Fleet CO should be consulted as to which ships could benefit most from such exposure.
Next CSS moved on to discuss incentives for members recruiting new members to the site. It was suggested by Admiral Drew that trivia points be awarded to any member who recruits a friend to the site who goes on to become a fully active member with at least one month service. There was some discussion as to the number of trivia points to be awarded, with the final agreement being that 20 points would be suitable. It was highlighted that to judge if a member was active would require a review of several areas of the site, and it was agreed that this activity would fall under the Site Second Officer to supervise. A vote was then called by Admiral Drew to authorise the introduction of a scheme to award trivia points for recruiting active members. The results were as follows:
Ayes: 7
Nays: 0
Result: Motion Passed
Finally, there was a discussion on the process for awarding the Section 47 Site Award. It was agreed that a new judge should be recruited to assist Admiral Smith in awarding the medals, and the Admiral took an action to advertise such a position as open to the membership. There was also agreement that Admiral Smith should create a Star Trek.Com profile to further advertise the site.
Two: Retention of Members
[From the Agenda] Several suggestions have also been developed on the CSS mailing list for the retention of members, these ideas are:
• Improving the RPG elements of the site through such methods as:
o Simmer of the Month
o Fan fiction
o Monthly Star Trek short story topic and award
o Resuming “Ship of the Month”
o Academy Medals
• Resuming Length of Service Awards
As CSS became to discuss this item, it became readily apparent that there were existing problems with the Fleet that needed to be addressed prior to introducing new schemes to improve activity. Admiral Drew took the action to speak with the Fleet CO to ensure that Fleet Reports are promptly delivered and that everything is being done to ensure that COs themselves are active. CSS would like to remind all COs that monthly reports must be submitted during the last week of each month and that this is a requirement of commanding a ship in Section 47. Failure to submit reports can lead to a CO being relieved of their command.
As it was felt that CO activity and ship reports were important issues to address, it was agreed that CSS would table further discussion until Admiral Drew had spoken with the Fleet CO.
Three: Trivia Improvements
[From the Agenda] The Trivia element of the site has been identified by CSS as a unique feature of the site that should be further developed. Suggestions include:
• Introducing new trivia ranks above Commander First Class
• Trivia Player of the Month
• Rank Point Changes
It was noted by the Trivia Officer that recent intake of trivia submissions had increased and that the previous sets of trivia questions had proved very popular with members. It was widely agreed that trying different style of questions was a good thing to do and CSS gave full encouragement and support to the Trivia Officer to continue to do this.
However, as time was starting to press on, it was agreed that a full discussion of Trivia merited more time than what CSS had remaining so it was agreed to table the discussion until the next meeting.
Four: Selection of a new Personnel Officer
The position of Personnel Officer is currently vacant, CSS will discuss the candidates and if possible select a new Personnel Officer.
Several candidates had submitted themselves for consideration as Personnel Officer. There was a very lengthy discussion on the merits of each candidate and what they could bring to the role. Eventually a consensus was reached by a majority of the CSS for one candidate and a vote was called to appoint Commodore Matthew Reynolds as Personnel Officer. The results were as follows:
Ayes: 4
Nays: 1
Abstain: 2
Result: Motion passed, Commodore Reynolds will assume the duties of Personnel Officer upon release of the minutes, vacating the position of Chief Justice which will now be advertised as open.
Promotions, Commendations and Command Assignments
Five: Nomination for departing Section Admiral Stacey Jackson to receive the Roddenberry Star
Admiral Jackson has been nominated for the Roddenberry Star for her service to Section 47 as Section Admiral.
There was some discussion on the extraordinary work that SA Jackson had carried out while serving as Section Admiral and several CSS members expressed admiration for her dedication to the site. The vote result was as follows:
Ayes: 4
Nays: 1
Abstain: 2
Six: Nomination for departed Personnel Officer Commodore Matthew Reynolds to receive the Roddenberry Star
There was a discussion on Commodore Reynolds service to Section 47 as Personnel Officer previously, and also of his service to CSS as a whole. The vote was as follows:
Ayes: 5
Abstain: 2
Before the meeting broke up there was a suggestion made by Admiral Drew and Commodore Torek for some small changes to the proboard structure which was agreed by the CSS and implemented by Commodore Torek.
Admiral Drew then closed the meeting at 22:00 BST
Minutes written and submitted by Section Admiral Paul Drew.