CSS Meeting Minutes April 2011
Apr 20, 2011 16:31:15 GMT
Post by SA. Stacey Jackson [Ret] on Apr 20, 2011 16:31:15 GMT
Command Staff of Section 47
Monthly Meeting Minutes for Stardate 97.0416 – April 16 2011, 2011
Monthly Meeting Minutes for Stardate 97.0416 – April 16 2011, 2011
Voting Members Present
Section Admiral Paul Drew - Site CO
Fleet Admiral Karynn McCormick - Site XO
Fleet Admiral Magellan Lin – Site SO
Rear Admiral Steven Smith – Recruitment Officer
Commodore Carl Torek - Ranks and Trivia Officer
Captain Stacey Jackson – Chief of Communications
Non Voting Members Present
Commander Dan Trek - Academy Commandant (Acting as Proxy for Admiral Reckus)
Commander Jamey Gaz - Guest
Lieutenant Commander Valad Tavik - Guest
Apologies
Captain Matt Reynolds - Commendations and Biographies Officer
Commander First Class Will Jamison – Fleet Rep
The meeting was called to order by the chair at 3:30 PM EDST / 7:30 PM GMT.
Fleet Admiral Lin left at 8:30 PM GMT
Commander Tavik left at 8:50 PM and re-entered at 9:15 PM
ANNOUNCEMENTS
None
OLD BUSINESS
Item One: Item One: Site Awards Program.
[/center]Admiral Smith informed CSS that he was very close to getting a program up and running for Section 47 to give out awards to other websites.
The discussion moved to how Section 47 could gain more notice on the web, and the idea of creating a splash page that would link to our sites was decided to be a good course of action.
Commander Jamey Gaz volunteered to create said splash page and work with Admiral Lin on it.
NEW BUSINESS
Item Two: Site Constitution Updates.
As May is approaching CSS started preliminary discussions on updates that may need to be made to the site Constitution. A few of the early noticeable changes that would need to be looked into was how the Site’s Command Staff, both Senior and Junior, had evolved since the Constitution was changed.
CSS set the goal of having the changes to the constitution decided upon by the end of May, leaving April and the majority of May to look into the matter extensively.
Item Three: Fleet Reform.
Admiral Lin gave a brief update on what needs to be updated on Section 47’s Fleet pages (on the Personnel SMS site.) It was mentioned that the ships mothballed last year were still shown as active ships and the USS Enzio and Rainier had yet to be added.
It was further said that ship Captains will need to choose a picture for their ship and forward it to Admiral Reckus. It is hoped each picture will be unique and not a schematic style one.
Item Four: Discussion on the JCSS Positions held by Commander Megan Garrett.
CSS all wanted to take a moment to show our respect and admiration for all of Commander Garrett’s hard work over her time in Section 47.
A brief discussion was had on the need to have new people take on the positions of Board Manager and Note Taker. Captain Jackson would post advertisements for the positions and report back to CSS.
As SMS Officer was a position held by Commander Garrett and her successor in that position, Jamey Gaz, was also at the meeting the SMS Officer’s duties were briefly discussed. Section Admiral Drew noted he remembered an official write up on the position had been done and he would forward it to both Captain Jackson and Commander Gaz.
A vote was the called for all of Megan Garrett’s characters to be moved to Trivia Only: (Votes for Admiral Reckus provided by Proxy)
Ayes: 7
Nays: 0
Abstentions: 0
Motion Passed.
Item Five: Allowing Trivia Only Secondary characters to be re-activated and assigned while Primary Characters were assigned and inactive.
The idea of not allowing a member who was inactive on their primary characters to re-activate secondary characters was mentioned. It was immediately decided that any rules or regulations that would make it harder for members to get involved and active was a bad idea.
It was then mentioned that all request should be reviewed on a case by case basis, with the Personnel Officer reporting to and gaining the permission of CSS in any event a request was to be denied.
PROMOTIONS, MEDALS, AWARDS AND COMMAND ASSIGNMENTS
Item Six: Selecting a New Commanding Officer for IRW S’harien.
[/center]As Commander Echal had been moved to Trivia Only the need for a permanent Commanding Officer was apparent.
After a very brief discussion Taev Lhoell was mentioned as the best candidate. He had been Acting Captain since October last year. It was mentioned that as he had indeed been Acting Captain for seven months that he should be made full Captain immediately.
A vote was held for Taev Lhoell to be made Commanding Officer of S’harien and promoted to Commander (Romulan equivalent of Captain) {Votes for Admiral Lin and Reckus provided by Proxy}
Ayes: 7
Nays: 0
Abstentions: 0
Motion Passed.
Motion Seven: Promoting Vice Admiral Mc7_of_9 to Admiral.
[/center]Mc7’s long time service and dedication was mentioned as well as his fantastic work as Fleet Commander.
A Vote was held to promote Mc7 to Full Admiral: (Votes for Admiral Lin and Reckus provided by Proxy)
Ayes: 7
Nays: 0
Abstentions: 0
Motion Passed.
MISCELLANEOUS BUSINESS
Discussion on the new plan drawn up by Commander Trek for better communication with New Members.
[/center]As Academy Commandant Commander Trek had drawn up a plan he wished to bring to CSS attention, from now on all new members will be contacted after one month by the Academy Commandant to discover how well they are settling in.
The Commandant will then, if needed, work on any problems the new member is having and will, if needed, be in contact with the new member’s Commanding Officer.
It was agreed by CSS that this plan had fantastic merits and should be put into action as soon as possible.
An Update in regards to Section Admiral Drew’s plans to better follow up on CSS.
[/center]Section Admiral Drew gave a brief update on his plans for how the CSS could more effectively be in contact with the site membership, this included templates for all Promotions and Assignments, i.e. a standardized message to make the site look more uniformed. He mentioned he will be working on this next week and would have the templates ready soon.
ADJOURNMENT
The meeting was adjourned by Section Admiral Drew at 9:45 PM GMT/ 5:45 PM EST
Minutes written and submitted by Captain Stacey Jackson – Chief of Communications